Reduce Your Inbox With Time Management Techniques In Outlook
There are lots of things you can do to work more efficiently using Outlook. One way of being more efficient when handling your email messages is to set rules on messages as they come in or as you press Send.
You could set a rule to move messages to the CC Folder where your name appears in the CC field. This way it’s out of the inbox and not requiring your immediate attention.
Emails like newsletters, advertising, promotional material, subscriptions they can be filed away using rules as they are not requiring your immediate attention. They can be moved to other folders and marked as unread so you can still see that at some point they require your attention.
Have the conversation with your co-workers and see what rules they have assigned. See How To Create Rules.
There are times when you give a quick response to an email and there is no need to keep the email try Adding “Do Not Save” To Outlook Quick Access Toolbar.
Once you have sent a message it is saved automatically in the sent items folder. Open the sent items folder, find the email and file it away. This is time you can save, by filing your email away BEFORE you press Send, it takes discipline. Want to know more “ Save Sent Items To”.
Replying to a message from a folder you created, the message will end up in the Sent Items folder, find the message and move it to the folder where the message lives that you replied to.
This can be time-consuming.
The solution is simple and it’s just a tick box in the option settings and selecting “Save the Reply in the same folder”. Learn more “ Saving Replies In The Same Folder”.
Find yourself saying the same thing in your emails repeatedly, try using Quick Parts which is also available in Microsoft Word. Just because you created an entry in Quick Parts of Microsoft Word, does not mean you will not see it Outlook.
Quick Parts entries are stored within the specific application software. I use my emails to create my quotes, send confirmations. Visit “Quick Part” for instructions.